Frequently Asked Questions
How to Register
Registration Payment & Policies: Attendees over age 18 must register. Persons under age 18 are permitted in Exhibit Hall ONLY. Dentists must register as dentists. AzDA does not issue Guest badges for the Western Regional Dental Convention. Non-AzDA member dentists must present ADA card to receive member rate. Convention badge will permit entrance to exhibit hall, Thursday Wine and Cheese Reception, Friday Ice Cream Social, and eligibility to purchase tickets for workshops, admittance to CE courses which have been pre-registered, and events. Spouse/Family not permitted to attend lectures or workshops. The Arizona Dental Association accepts all major credit and debit cards. All credit/debit card transactions are processed in USD and are subject to the current exchange rates. Returned checks are subject to a $35.00 per check fee.
Important Deadlines:
May I bring spouse, children, guests to the convention?
The Arizona Dental Association does not issue "Guest" badges for the Western Regional Dental Convention. Those registered as Spouse/Family will be issued an "Exhibit Hall Only" badge. Spouse/Family and children are not permitted in classrooms.
What should I do if I registered but can't come?
Request for refunds must be in writing and postmarked no later than Midnight February 26, 2010. If you received your materials (badges, confirmation, etc.) in the mail, you must return them with your written cancellation. Refunds requested after February 26, 2010 will not be granted, including requests made based on absence due to late arrival for courses, weather, and/or parking difficulties. A $10.00 processing fee will be deducted from all refunds. Refunds will be processed and mailed by April 30, 2010.
How will I track my CE's?
All convention attendees will receive an Official Convention Guide book at the convention containing pages for "CE Verification of Attendance. "At the conclusion of each lecture and workshop, a code will be announced. It will be your responsibility to record the code in the space provided. It is important that you document your CE credits while at the convention, and retain your notes, as no certificates will be issued. AGD members should visit the AGD booth in the exhibit hall to obtain verification.
I don't wish to take any courses but I'd like to visit the exhibit hall.
One-Day (Saturday only) badges may be purchased. Choose tuition code Z when pre-registering online or by mail.
I am employed by an AzDA member dentist. Does that automatically make me an Allied Member?
No. Dental Hygienists, Dental Assistants, Dental Laboratory Technicians and Dental Front Office Staff employed by active or life members of AzDA are eligible to apply for Allied Membership. For more information and an application, visit www.AzDA.org/Public/Benefits/Allied.asp or call the AzDA Membership Department at (480) 344-5777 or (800) 866-2732.
What is the convention dress code?
Business casual is suggested and layers are IMPORTANT. Some classrooms may be cold, some warm, some just right - it's best to arrive prepared. Most of all, wear comfortable shoes. Our exhibit hall covers 100,000 square feet!
Thank you for sending my registration materials (badge, confirmation, etc.) in the mail. Unfortunately, I spilled coffee and ruined everything! What should I do?
You have two (2) options:
- Online at www.WesternRegional.org (strongly recommended).
- By mail (use the enclosed form or download from www.WesternRegional.org)
Registration Payment & Policies: Attendees over age 18 must register. Persons under age 18 are permitted in Exhibit Hall ONLY. Dentists must register as dentists. AzDA does not issue Guest badges for the Western Regional Dental Convention. Non-AzDA member dentists must present ADA card to receive member rate. Convention badge will permit entrance to exhibit hall, Thursday Wine and Cheese Reception, Friday Ice Cream Social, and eligibility to purchase tickets for workshops, admittance to CE courses which have been pre-registered, and events. Spouse/Family not permitted to attend lectures or workshops. The Arizona Dental Association accepts all major credit and debit cards. All credit/debit card transactions are processed in USD and are subject to the current exchange rates. Returned checks are subject to a $35.00 per check fee.
Important Deadlines:
- January 31, 2010 Midnight: Early Registration ENDS.
- February 1, 2010: Registration Fees INCREASE.
- February 10, 2010: Reserve Hotel to receive special room rate.
- February 11, 2010 Midnight: Register Online by this date to receive materials (badges, etc.) in the mail prior to the convention. Those who pre-register after this date will be required to pick up materials at the convention.
- February 26, 2010 Midnight: Submit Cancellation/Refund Request.
- February 26, 2010 Midnight: Pre-registration (online and mail) will remain open through this date. Those not pre-registered by this date will be required to register at the convention. This is strongly discouraged as it may delay your convention experience, including missed lectures. If you must register at the convention, arrive early! Registration opens daily at 7:00am.
- March 4, Registration opens 7:00am at Phoenix Convention Center.
May I bring spouse, children, guests to the convention?
The Arizona Dental Association does not issue "Guest" badges for the Western Regional Dental Convention. Those registered as Spouse/Family will be issued an "Exhibit Hall Only" badge. Spouse/Family and children are not permitted in classrooms.
What should I do if I registered but can't come?
Request for refunds must be in writing and postmarked no later than Midnight February 26, 2010. If you received your materials (badges, confirmation, etc.) in the mail, you must return them with your written cancellation. Refunds requested after February 26, 2010 will not be granted, including requests made based on absence due to late arrival for courses, weather, and/or parking difficulties. A $10.00 processing fee will be deducted from all refunds. Refunds will be processed and mailed by April 30, 2010.
How will I track my CE's?
All convention attendees will receive an Official Convention Guide book at the convention containing pages for "CE Verification of Attendance. "At the conclusion of each lecture and workshop, a code will be announced. It will be your responsibility to record the code in the space provided. It is important that you document your CE credits while at the convention, and retain your notes, as no certificates will be issued. AGD members should visit the AGD booth in the exhibit hall to obtain verification.
I don't wish to take any courses but I'd like to visit the exhibit hall.
One-Day (Saturday only) badges may be purchased. Choose tuition code Z when pre-registering online or by mail.
I am employed by an AzDA member dentist. Does that automatically make me an Allied Member?
No. Dental Hygienists, Dental Assistants, Dental Laboratory Technicians and Dental Front Office Staff employed by active or life members of AzDA are eligible to apply for Allied Membership. For more information and an application, visit www.AzDA.org/Public/Benefits/Allied.asp or call the AzDA Membership Department at (480) 344-5777 or (800) 866-2732.
What is the convention dress code?
Business casual is suggested and layers are IMPORTANT. Some classrooms may be cold, some warm, some just right - it's best to arrive prepared. Most of all, wear comfortable shoes. Our exhibit hall covers 100,000 square feet!
Thank you for sending my registration materials (badge, confirmation, etc.) in the mail. Unfortunately, I spilled coffee and ruined everything! What should I do?
You have two (2) options:
- Call AzDA at (480) 344-5777 or (800) 866-2732 no later than February 26, 2010 to request replacement materials and then pick them up on-site at Phoenix Convention Center.
- If you do not call by February 26, 2010 you will be required to order replacement materials at the convention. There will be a $10.00 per person fee for this service.